Cyber Cafe Management System Using PHP & MySQL | Complete Guide for Beginners

In today’s digital age, managing a cyber cafe efficiently is crucial. This guide will walk you through creating a Cyber Cafe Management System using PHP and MySQL.

What is a Cyber Cafe Management System using PHP and MySQL?

A Cyber Cafe Management System is a software application designed to manage the operations of a cyber cafe. It helps in tracking computer usage, billing, and managing customer data. This system ensures smooth operation and improves the customer experience.

Why Use PHP & MySQL?

PHP is a popular scripting language that is widely used for web development. MySQL is a powerful database management system. Together, they provide a robust solution for building dynamic web applications like a Cyber Cafe Management System.

Project Requirements

To build this project, you will need the following:

1. Web Server: Apache or XAMPP
2. PHP: Version 7.0 or higher
3. MySQL: Version 5.7 or higher
4. Text Editor: Sublime Text, VS Code, or any preferred editor
5. Web Browser: Chrome, Firefox, etc.

Project Modules

1. User Management:
   • Admin Panel: Add, edit, and delete user accounts.
   • Customer Registration: Register new customers and store their details.
2. Computer Management:
   • Track Usage: Monitor computer usage time for each customer.
   • Manage Computers: Add, remove, and update computer statuses.
3. Billing System:
   • Generate Bills: Calculate charges based on usage time.
   • Payment Processing: Record payments made by customers.
4. Reporting:
   • Usage Reports: Generate reports on computer usage.
   • Financial Reports: Create reports on earnings and expenses.

Project Screenshots

Here are some screenshots of the Cyber Cafe Management System:

1. Login Page:
   • Login Page for Admin User  
2. Admin Dashboard:
   • Shows an overview of all activities, including active users and available computers.
     
3. User Management:
   • Interface for managing user accounts and customer registrations.
4. Search:
   • Interface for Search Users.
5. User Profile:
   • Interface for Update the Admin Profile.

How to Run the Project

Follow these steps to run the Cyber Cafe Management System on your local server:

1. Set Up the Server:
   • Install XAMPP or any other web server that supports PHP and MySQL.
   • Start the Apache and MySQL services from the XAMPP control panel.
2. Download the Project:
   • Download the Cyber Cafe Management System project files from the given link or source.
3. Extract Files:
   • Extract the downloaded files into the htdocs directory of your XAMPP installation.
4. Create Database:
   • Open PHPMyAdmin from the XAMPP control panel.
   • Create a new database named ccmsdatabase.
   • Import the provided SQL file into the ccmsdatabase.sql database to set up the necessary tables.
5. Configure Database Connection:
   • Open the includes/dbconnection.php file in the project folder.
   • Update the database connection details (host, username, password, database name).
6. Run the Project:
   • Open your web browser and go to http://localhost/ccms.
   • You should see the login page of the Cyber Cafe Management System.
   • Log in and start managing your cyber cafe using the default admin credentials.
7. Explore the System:
   • Once logged in, explore the admin dashboard.
   • Add new user accounts, manage computers,, and view reports.
8. Credential for admin panel :
   Username: admin
   Password: Abhi@123

Project Modules in Cyber Cafe Management System

In the Cyber Cafe Management System, we use PHP and MySQL to keep track of daily users at a cyber cafe. This system has one main module: Admin.

Admin Module

1. Dashboard:
   • The admin can see a summary of the total number of computers and the number of users who visited the cyber cafe.
2. Computer Management:
   • The admin can add, update, or delete computers in the system.
3. User Management:
   • The admin can add new users, and update their logout time, prices, and any remarks.
   • The admin can also view the details of previous users.
4. Search:
   • The admin can search for users using their entry ID.
5. Reports:
   • The admin can view the number of users who visited the cyber cafe during a specific period.
6. Profile:
   • The admin can update their profile information.
7. Change Password:
   • The admin can change their password.
8. Logout:
   • The admin can log out of the system using this button.
9. Password Recovery:
   • The admin can recover their password if they forget it.

Note: This project uses the MD5 encryption method to protect passwords.

Download Cyber Cafe Management System using PHP and MySQL

To get started with the Cyber Cafe Management System project, you can download the complete project files from the link below. This package includes all the necessary PHP scripts, SQL database files, and documentation to help you set up and run the system smoothly.

Download Cyber Cafe Management System Project

Download the Cyber Cafe Management System Project Report and PPT from the link below:

Download Cyber Cafe Project Report PDF

Conclusion

Building a Cyber Cafe Management System using PHP and MySQL is a fantastic project for beginners. It teaches you the fundamentals of web development and database management. By following the steps and understanding each module, you’ll have a functional system that can manage a cyber cafe effectively. Happy coding!

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